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Career Details : Meeting and Convention Planners

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Description

Coordinate activities of staff and convention personnel to make arrangements for group meetings and conventions.

Experience

A minimum of two to four years of work-related skill, knowledge, or experience is needed for these occupations. For example, an accountant must complete four years of college and work for several years in accounting to be considered qualified.

Education

Most of these occupations require a four-year bachelor's degree, but some do not.

Training

Employees in these occupations usually need several years of work-related experience, on-the-job training, and/or vocational training.

Tasks

  • Directs and coordinates activities of staff and convention personnel to make arrangements, prepare facilities, and provide services for events.
  • Evaluates and selects providers of services, such as meeting facilities, speakers, and transportation, according to customer requirements.
  • Inspects rooms and displays for conformance to customer requirements and conducts post-meeting evaluations to improve future events.
  • Obtains permits from fire and health departments to erect displays and exhibits and serve food at events.
  • Speaks with attendees and resolves complaints to maintain goodwill.
  • Reads trade publications, attends seminars, and consults with other meeting professionals to keep abreast of meeting management standards and trends.
  • Maintains records of events.
  • Reviews bills for accuracy and approves payment.
  • Negotiates contracts with such providers as hotels, convention centers, and speakers.
  • Plans and develops programs, budgets, and services, such as lodging, catering, and entertainment, according to customer requirements.
  • Consults with customer to determine objectives and requirements for events, such as meetings, conferences, and conventions.

    Related Careers

    Important Abilities

    General Work Activities

    Important Skills

    Frequent Work Context

    • Job-Required Social Interaction
    • Responsibility for Outcomes and Results
    • Coordinate or Lead Others
    • Importance of Being Sure All Is Done
    • Consequence of Error

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